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Events

Introduction

1. The "Events" module is designed for planning, organizing, and accounting for educational Events. For example, attending a conference, in-person training, meeting with a mentor, etc.

2. The main features of the module:

  • Creating events, sending invitations to participants..
  • Collecting applications for participation, confirming participation, controlling the number of participants.
  • Collecting feedback forms based on the results of the event.

3. In the application Settings (Settings - Other), you can hide the catalog. At the same time, it will still be available to the application moderators.

image.png

4. Events can be added to a Program. In this case, the Event will be located in Programs.

Creating an event

1. There are two possible ways to create an event:

  • By a moderator.
  • By a user through an application. After the moderator confirms the application, the event will be created.

2.By a moderator. To create an event, click the "Add" button image.png, he event creation card will open

en-univer-lms-event-add.gif

The event creation card contains the following fields and elements:

image.png -  field for entering the event name

image.png

 -start and end of the event

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 - type (internal, external) and kind of Event. An exhaustive list of Development Events is provided; if something is missing in the directory, write to us, we will add it.

image.png- event description.

image.png - event organizer.

image.png - person responsible for the event.

image.png

 -participants. The list of participants is formed by the Moderator. Employees who independently submitted an application and were approved by the Moderator are also included in the list. The field - number of participants allows setting a participant limit. When the limit is exceeded, an employee submitting an application will be shown a notification that the participant limit has been exceeded.

image.png - setting the colors for the event and event

image.png - send invitations and invitation text.

image.png - active by default. The feedback form configured for events is displayed.

On the right is a section for coordinating submitted applications. All applications that employees submit for participation in the event will be displayed in this section:

image.png

3. By a user. From the personal account, you can create an application for a new event via the element

image.png

en-univer-lms-event-req.gif

When clicked, a simple application form for creating an event will open

image.png

The application will be sent to moderators; after their approval, the event will appear in the general event catalog.

Participating in an event, event in the personal account, in the calendar

1. To participate in an event, an employee selects an event from the event vatalog and submits an application by clicking the element

image.png

2. After confirmation by the moderator (the moderator has editing mode, the list of applicants is on the right), the employee will be added to the participant list.

3. After confirmation by the moderator, the event will appear for the employee in the personal account and calendar (for Bitrix 24).

Reports on events

1. Based on the results of participation in events, you can generate the report events: external, in-person in the reports section.

2. If a Feedback Form was added to the event, then you can build reports on Feedback Forms.

Event statuses

Events have the following statuses:

  • Published.
  • Not published.
FAQ on events

Can an event be added to the calendar for all event participants?

For some systems (for example, Bitrix 24), Events are automatically added to the calendar.

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