Courses

Introduction

1. Courses can consist of the following modules:

In any quantity and any sequence.

A course cannot consist of a single test. If it is necessary to publish a single test, it can be published directly in the test catalog. However, a course can consist of one lesson or one material.

2. Course composition and completion are sequential. In the settings, module opening conditions can be configured (see below).

  1. A course can be part of a program. It will be located in the My Programs section or in the Program Catalog, within the program it is added to.

Course creation and settings
  1. Mandatory fields when creating a course:

Do not enter special characters in the fields, e.g., a snowboarder emoji.

2. Settings and various nuances.

Image. This is the image displayed on the course card in the catalog and when opening the course.

Catalog section. This is a filter for cases when there are many courses in the catalog. Sections are created in Settings - Application Settings - Sections.

Subject. Enter the course subject here. If a # is placed before a word, it becomes a tag and can serve as an additional filter in the course catalog.

Select competence. Two options are possible:

  1. When selecting a competence not linked to development events in the competence module.
  2. When selecting a competence linked to development events in the competence module.

In the first case, the competence serves as informational. In the second case, the system will generate an Individual Development Plan (IDP):

Allow comments. When activated, users can add comments to the course card.

Issue certificate. When activated, the system will prompt to select a certificate pre-configured in Settings - Application Settings - Certificates. Upon successful course completion, the system will automatically generate a certificate, available in the My certificates section.

Feedback Form (FF). When activated, a feedback form will appear after course completion. The FF can be configured in Settings - Application Settings - FF.

Points. This refers to gamification points, not the passing score.

By default, points set in the application’s general settings (Settings - Application Settings - Points) are awarded for course completion. If no points are set in the general or course-specific settings, no points will be awarded. Activating this element enables individual point allocation for the course.

When activated, the following options appear:

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Award scores for modules:

Hide in catalog. When activated, the course will be hidden in the catalog from users and cannot be self-assigned. The course will be available for assignment by a moderator. When assigned, the course will appear in the employee's personal account in the My courses section.

Only for departments. When activated, the Course will be available only to employees from selected departments. Activate and select a department from the structure.

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Opening access to modules. 

image.png - sequence of module opening in the Course. By Default, the option where all Lessons/Tests/Materials in the Course are immediately accessible is used.

There are two additional options for sequential module opening:

Time to complete the course. The time to complete the Course is specified in minutes.

Maximum number of attempts. The maximum number of attempts to complete the course is specified. By default, it is 0 - the number of Attempts is unlimited. If attempts are exhausted, a message will be displayed stating that the maximum number of attempts has been used. An attempt starts when the start button is clicked.

Availability period. When activated, the deadline for course availability is specified. If the availability period has ended, a message will be displayed stating that the vourse does not fall within the availability period.

Course program. To create the course itself, you need to drag modules from the tests, lessons, or knowledge base sections. Find the desired one, grab it with the mouse, and drag it to the "Drag lessons and tests here" field. That is, the logic is as follows:

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IMPORTANT! The lists of lessons, tests, and materials display published lessons, tests, and materials from the same section as set for the course.

IMPORTANT! If there are many lessons/tests/materials in the catalog, start typing the name in the search bar. The application will find the required module and leave only it in the list, then it can be moved to the field to form the program.

Course presentation: linear, as a tree
  1. The Course in the application can be presented in a linear form or as a tree.

2. Linear course presentation.

image.png - Course builder. Assemble the course by dragging and dropping lessons and tests.

How to assemble the сourse:

To change the module card color, click on the element image.png

To add a separator between modules (e.g., subject blocks), click on the element

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To rename a module, click on the element image.png enter the new name  

image.png and save.

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3. Course presentation as a tree.

3.1. Activate the tree view image.png

3.2. Navigate to "Course Program"

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A window for forming the course program will appea.

3.3. Separator. If a sublevel needs to be created, add a Separator and place modules within it.

Click add separator

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Open the course program and click on the added separator

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Edit the separator name

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Then navigate to the Separator (similar to the Course Program) and add modules.

The Course in linear view looks as follows:

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The Course in tree navigation looks as follows:

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Actions with courses

A Course can be edited, deleted, copied, imported, exported:

Course completion

Features of the courses:

Course Statuses

Courses have the following statuses:

FAQ on courses

Is it possible to create a course without testing?

Yes, it is possible. A Course can have any combinations of lessons, materials, and tests. A course cannot consist of only one test. A course can consist of one lesson or one material.

Can a course be created with only one test?

No. A test can be immediately published in the test catalog.

Is it possible to provide access to a Course to specific employees, not the entire department?

The following options are possible:

1. Hide the course in the catalog and assign it to specific employees. Only these employees will see it in their personal account in the My courses section.

2. For Bitrix 24. Create a group in Bitrix with these employees. Then link the course to the Bitrix Group through the "Groups" section of the application.

Why can't I publish a course?

To publish a course, all fields marked with an asterisk must be filled out, and at least one lesson or material must be added. Fields marked with an asterisk (required):

If specific symbols or emojis are entered in these fields, the system will not allow publishing the course. For example, a snowboarder emoji.

What is the difference between a course and a program?


Course Program
Possible modules Lesson, test, material Lesson, test, material, course, event
Completion Sequence Sequential completion one module at a time Sequential and parallel completion. Stages and levels can be created for sequential module completion

Where can I view Course completion results?

In the application, 4 roles can view course completion results:

The course is finished, but the report shows that the course is not passed.

Check if all modules with the 'Passed' status are completed. Refresh the application in the feed or through the browser.

If all modules are in the Passed status, but the course remains in the 'Not passed' status, contact support.

How to hide a course from users?

All courses upon publication are available to everyone for self-assignment in the course catalog by default. Self-assignment means an employee opens the course and completes it without being assigned by a moderator.

Each course can be restricted in availability:

If the course is hidden through settings and assigned, those to whom it is assigned will see it through their personal account. All others will still not see it.


Revision #5
Created 12 May 2025 05:57:45 by Maria
Updated 14 May 2025 09:39:26 by Maria