Application settings

Invitations

In the Invitations tab you can get a link for self-registration

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Company

The Company tab in Settings displays the hierarchical structure of the company.

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By clicking on a department (for example, on the department Department_588426), you can change the manager, add/remove employees, add/remove divisions.

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Application moderators

The "Moderators" section provides the ability to add and remove application moderators.

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To add a moderator, click on the plus sign image.pngand select the employee you want to add as a moderator.

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To remove a moderator, click on the cross in the card of the moderator you want to remove

Important! The portal administrator does not have some rights in the application that the Moderator has.

Moderator with limited rights. It is possible to add a moderator with limited rights, namely, building reports.

Such a role can be, for example, for an assistant to the head of the department responsible for training in the department. Such an employee has access to all reports as a moderator, and otherwise - this is an employee with regular rights.

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Sections

The sections are implemented for ease of searching, displaying, working with courses, tests.

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To add a section, you need to enter the name in the input window and click “Add +”.

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Sections will be sorted alphabetically afterwards.

To change the section name, you need to click on the pencil next to it, then make changes in the input window and click on the pencil icon "Edit".

To delete a section, you need to click on the cross next to it.

Before deleting a section, it is recommended to first transfer the contents from it, otherwise it will be lost.

Element image.png "Default settings" is designed to reset partition settings.

Rating and points

The general scheme of work is presented in the section "Gamification. General mechanism".

Points are an element of gamification implemented to engage employees.

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When you activate "Completed course", the following settings appear.

Similar settings will be when activating "Completed program".

Points can also be assigned to the following actions in the application:

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Ratings - the status of the student, displayed in his profile.

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You can add, delete, edit existing rating levels.

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The points earned and the rating are displayed in the “My rating” tab of the employee’s personal account:

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Certificates

The section allows you to upload your own certificate, configure data output.

Certificates are issued after completing a course or test if the "Issue certificate" option was selected when creating the course/test.

All certificates received by the employee are displayed in the personal account in the My certificates tab.

Adding a certificate:

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Prepare your certificate template in advance;
Upload your pre-prepared certificate template to the Certificate field

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Select the data that will be displayed on the certificate (user name, position, course/test name, passing score, date of completion, additional text). If you select "Additional text", you must enter it. Place the data in the desired place on the certificate

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To control the scale of the certificate, move the slider

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Select font, font size and font color

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Select background and orientation (portrait, landscape)

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Save the certificate. When creating a course/test, this certificate can be selected in a special section.

image.png - Default certificate. If enabled and no certificate to be issued is selected when creating a course/test, the default certificate will be used.

If certificates are not selected and not set as default, the first created one will be issued.

Certificates for courses are issued - if the course is completed and the test is passed. A course cannot be completed without successfully passing all tests.

Certificates for tests are issued if the test is successfully passed.

 

Feedback form

In the application, you can create feedback forms for tests, courses, and external/face-to-face events.

By default, the application already has a feedback form and it is used for all 4 types of events.

You can create an unlimited number of forms. But at a specific time, only one form can be active for each type (courses, tests, events, programs).

To add a new form, click on the "Add servey" element.

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To change the name of the questionnaire, click on "Change the name to save", enter a new name and click "Save".

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Select for what type of event the form will be used:

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Make changes to questions directly in the fields

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Move questions up and down by grabbing the elements near the numbers with your mouse

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You can delete unnecessary questions

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You can add the required number of new questions.

The answers are edited in a similar way.

After developing the questionnaire, you can see how it will look for the user.

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IDP

In the IDP (individual development plans) settings section, access and modes of work with the IDP are edited: who can create, edit, see and change the status of the IDP.

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Disk

The Disk section is designed to manage disk space.

The data storage architecture in the application is arranged as follows:

SCORM packages, files (video, images, pdf), which are added to lessons, tests, courses - are stored on our servers. Data related to statuses, settings, reports, notifications, we call them operational data - are stored in the database on our server. Daily data backup is configured on the server, so all data is safe.

1 gigabyte in the cloud is provided for free. This is enough to create a large number of courses, tests, 360 assessments, IDP, etc. But if there is a need to upload a large number of SCORM packages, videos, PDF or JPG files to the server, then you need to expand the disk space or delete unnecessary files.

To delete unnecessary files:

Open the section Manage SCORM, files or DB.

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Select unnecessary files and delete them. Deleted files will be moved to the trash. Files will be automatically deleted from the trash after 30 days. You can also restore deleted files from the trash.

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If the Disk space runs out, the application will issue a warning (when more than 90% is occupied).

Once the limit is exceeded, it will be blocked and the following message will be displayed.

To expand your disk space:

Click on Extend limit

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Select your country image.png

Select a plan, fill out the application.

Then, depending on your country and payment method:

After payment, we will activate the plan you selected.

 

Theme

This section allows you to personalize the application to suit your visual style.

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The name of the application, displayed in the upper left corner. By default, the application name is University. To change the name, enter a new one in the field:

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The app logo displayed in the top left corner.

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Color scheme. Choose a ready-made one or customize your own

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To save a newly created topic, click on the Save element.

IMPORTANT! For changes to be saved and applied, these changes must be made by the Administrator of your Bitrix 24 portal. If an employee is an application moderator, but is not a portal administrator, the changes will not be applied.

Also, to apply changes, you must purchase a subscription to Topics in the "My tariff - Topic" section.

 

Export format

Export format is the format for importing/exporting tests, courses, lessons.

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The xlsx format is convenient for importing/exporting tests.

The udata format (our own file format) imports/exports all test/course/lesson entities. Convenient for transferring from one portal to another, for backing up (saving on media other than your Bitrix24 portal) courses and tests, for copying.

Displaying system numbers of lessons/courses/tests

If "Yes" is selected, then system numbers will be displayed in lessons/tests/courses:

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then the lessons/tests/courses will display system numbers:

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If "No" is selected, the card will look like this:

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Hiding the catalog of courses, tests, events

By default, all three items are inactive. When activated, the corresponding catalog will be hidden from all users except moderators. This can be useful, for example, when you do not have tests and events, but only courses.

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Tags

Additional filter displayed in the catalog of courses and tests. To avoid overloading sections.

To add, click on the plus and enter the tag, it will immediately appear in the filter.

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My tariff. Licenses

The license section is available in all countries.

The current tariff plan is indicated above.

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After the first installation on the portal - 6 months are provided free of charge and without restrictions.

Payment instructions. After the current tariff plan there is a payment instruction.

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Since payment methods change periodically, the instructions may differ, but the general approach is always as follows:

1. Select your country

2. Select a payment method. As of May 2024, the following payment methods are available:

a) Tariff for payment by a company. You need to register your company on the service https://4dev.com/ Transfer funds and pay for the subscription within the service. The service provides all the necessary documents. There will be additional service fees.

b) Tariff for payment by card. We send you a special link, through which you pay for the subscription to our partner in Europe through the Revolut service. There are no additional fees.

c) Tariff for payment by cryptocurrency. We send you the wallet address and you transfer the subscription in USDT directly to us. There are no additional fees.

3. Pay. After payment, write to us at info@novus-hcm.com or tfgareev@gmail.com to speed up activation.

4. After payment is received, we will activate your subscription.

A month before the license expires, then 10 days and 5,4,3,2,1 days before, the system will send notifications about the license expiration.

My tariff. Disk

This section is available in all countries.
The current tariff plan is indicated above.

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Payment instructions. After the current tariff plan there is a payment instruction.

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Since payment methods change periodically, the instructions may differ, but the general approach is always as follows:

1. Select your country

2. Select a payment method. As of May 2024, the following payment methods are available:

a) Tariff for payment by a company. For Russia, Belarus: a package of documents will be generated, download it, sign and send it to us. For the rest of the world. You need to register your company on the service https://4dev.com/ Transfer funds and pay for the subscription within the service. The service provides all the necessary documents. There will be additional service fees.

b) Tariff for payment by card. We send you a special link, through which you pay for the subscription to our partner in Europe through the Revolut service. There are no additional fees.

c) Tariff for payment by cryptocurrency. We send you the wallet address and you transfer the subscription in USDT directly to us. There are no additional fees.

3. Pay. After payment, write to us at info@novus-hcm.com or tfgareev@gmail.com to speed up activation.

4. After payment is received, we will activate your subscription.

My tariff. Theme

This section is available in all countries.
The current tariff plan is indicated above.

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Payment instructions. After the current tariff plan there is a payment instruction.

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Select your country

2. Select a payment method. As of May 2024, the following payment methods are available:

a) Tariff for payment by a company. For Russia, Belarus: a package of documents will be generated, download it, sign and send it to us. For the rest of the world. You need to register your company on the service https://4dev.com/ Transfer funds and pay for the subscription within the service. The service provides all the necessary documents. There will be additional service fees.

b) Tariff for payment by card. We send you a special link, through which you pay for the subscription to our partner in Europe through the Revolut service. There are no additional fees.

c) Tariff for payment by cryptocurrency. We send you the wallet address and you transfer the subscription in USDT directly to us. There are no additional fees.

3. Pay. After payment, write to us at info@novus-hcm.com or tfgareev@gmail.com to speed up activation.

4. Once payment is received, we will activate your subscription.

Changing an employee's password

To change an employee's password, go to Settings - Invitations - change password.

Select the employee whose password needs to be changed and click Change password.